Import process guideline

1. Process 

  • Gate supervisor receives packing list + VGM from driver
  • Check container information, vessel name, voyage number, cut-off time and double check with loading list from shipping line (if any)
  • Input information from packing list into TOS system (container number, booking number, port of discharge, seal number, VGM)
  • Select payment, tax identification number, print EIO, stamp and deliver to driver
  • Attach 1 EIO with packing list and VGM, after that saving

Note:

  • If after cut-off time, follow standard of procedure to receive container at Late Gate
  • If there is any difference from loading list, customers send email to shipping line. In case, customers still receive container according to information on loading list until any notifications from shipping line or port of discharge
  • If there is no loading list from shipping line, gate supervisor receives container according to information on packing list

2. Issue Invoice

  • Driver send EIO with stamp to CMS
  • CMS checks invoice information (tax identification number, company name, address)
  • CMS issues invoice to confirm payment into EIO

3. Gate In Process

  • Gate clerk requires driver to turn off car engine when entering the lane and receive EIO from driver
  • Gate clerk checks EIO which has 2 marks from gate supervisor and CMS
  • Gate clerk checks actual container number, container condition and actual temperature (if any)
  • Gate clerk scans code on EIO into TOS system, enters vehicle number, trailer number, and password

Note:

  • If there is space available on the yard, print TID and send to driver
  • If there is no parking slot, contact Yard planner to arrange location, print TID and send to driver

4. Gate Out Process

  • Gate clerk requires driver to turn off the car engine when entering the lane
  • Gate clerk receives EIO, TID and password from driver
  • Gate clerk scans code on TID into TOS system and prints 2 EIR forms
  • Gate clerk receives back the EIR form which has been signed and delivers to driver hard copy with stamp from Gemalink
  • Gate clerk stores EIO, TID, EIR into 1 file

5. Check container list on system after input

  • Double check all information to avoid error: port of loading, temperature, IMO Code, vessel name,…
  • Double check information that Gate clerk and Gate supervisor save, after that saving

6. Customs clearance

  • Receive customs decleration from driver and shipper
  • Scan customs decleration on E-customs software

Import process guideline